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Education, Health and Care (EHC) - Transition Plan


Background

By 1 April 2018, Local Authorities (LAs) must have transferred all children and young people with a Special Educational Needs (SEN) statement to the new Education Health and Care (EHC) Plans, following a transfer review. 

Young people in further education and training, who currently receive support as a result of a Learning Difficulty Assessment (LDA) who continue in further education or training beyond 1 September 2016, must be transferred to the new system by 1 September 2016.

During the transition period, a child or young person’s statement will remain in place until: the statement ceases; the young person leaves education; or until the child or young person has an EHC transfer review.

Developing the Transition Plan: Consultation

Sheffield’s local Transition Plans have been determined within the national parameters; and in consultation with Education, Health, Social Care, the Parent Carer Forum;  SSENDIAS (formerly Parent Partnership) and schools.

Due to timescales, the consultation around the proposals for transition was carried out over the summer break.  The proposals were generally supported, but with a concern around the capacity undertake the transfer review meetings and convert the required number of statements and LDAs within the prescribed timescales.

 

The parameters state:

Between 1 September 2014 and 1 September 2015, LAs must transfer CYP with statements prior to transferring them from:

  • Early years settings to school;
  • Infant to junior school;
  • Primary to middle school (not applicable for Sheffield);
  • Primary to secondary school;
  • Middle to secondary (not applicable for Sheffield);
  • Secondary, including sixth form, to post-16 learning/training or apprenticeship;
  • Mainstream to special school or vice versa.

In addition:

  • Children in year 9;
  • All children in year 6, not just those who are transferring from one institution to another;
  • All children in Y11, not just those moving into further education;
  • Children and young people leaving custody;
  • CYP issued with non-statutory EHC plans before September 2014 (not applicable in Sheffield);
  • Those moving from one LA to another;
  • Those who receive direct payments, under the SEN Direct Payments Pilot Scheme (not applicable for Sheffield).

Between 1 September 2015 and 1 April 2018, LAs must also transfer Year 9s, plus CYP transferring from:

  • Early years settings to school;
  • Infant to junior school;
  • Primary to middle school (not applicable for Sheffield);
  • Primary to secondary school;
  • Middle to secondary (not applicable for Sheffield);
  • Secondary, including sixth form, to post-16 institution or apprenticeship;
  • Mainstream to special school or vice versa.

In addition, the following groups should be prioritised between 1 September 2016 and 1 April 2018:

  • All children with statements in year 6;
  • All CYP with statements in year 11;
  • CYP leaving custody;
  • CYP issued with non-statutory EHC plans before September 2014 (not applicable in Sheffield);
  • Those moving between authorities.

Young people with LDAs

Young people in further education or training who receive support as a result of a LDA can choose to request an EHC needs assessment at any point during the transition period. LAs must treat any request for an assessment from a young person in further education, who already has an LDA, as a request from a new entrant.  Where necessary, a full assessment must be carried out.

To help ensure young people continue to receive appropriate support at the end of the transition period, local authorities will be under a duty in 2015/16 to consider whether an EHC needs assessment is required for young people it believes are likely to continue to receive further education or training beyond 31 August 2016.

Local Plans

Sheffield plans to prioritise CYP with complex needs[1]  first and then prioritise by the key transition points as set out in the table below; and is recruiting additional Development Officers and Assessment and Review Officers to help to support these targets.

This Transition Plan will be reviewed at least annually.

[1] Complex needs are defined as those children with statements with a multi-agency (3-way) funding agreement


How parents and young people will be made aware of arrangements

We will:

  • Publish this Transition Plan on the SEN pages of Sheffield City Council's website and the Local Offer website.
  • Write to all young people with LDAs in tranches, commencing the end of October 2014, to notify them of their right to request an EHC needs assessment.
  • Meet with and write to Post 16 education providers explaining the transition schedule and the rights of young people, encouraging them to cascade this information to young people.
  • Share this Transition Plan with all other education providers and work with schools and settings to plan review meetings. (Schools will contact parents of children with existing Statements of SEN to inform them when their child’s review is due.)
  • Share this Transition Plan with the Sheffield SEN Disability Information, Advice and Support Service (formerly the Parent Partnership Service) the Parent Carer Forum, Sheffield Futures and other key stakeholders.

The Transfer Review Process

The transfer review will replace the annual review and should be completed within 14 weeks as much of the information within the existing statements will, in many cases, remain accurate.  Whilst, a full needs assessment must be conducted as part of the transfer review, advice should not be sought if it has already been provided and is sufficient.

A multi-agency transfer review meeting will be held between the family, education provider, SEN team and other professionals as appropriate; and the EHC Plan will be co-produced as a result of this meeting, using a person-centred approach.

Summary of transfer review process:

  • The SEN team provides schools/educational settings with details of review due dates;
  • The school/educational setting arranges the transfer review meeting and prepares by completing the assessment tool;
  • The SEN team gathers information from the school/educational setting, where required, including the existing statement, annual review document/s and assessment tool;
  • The SEN team pre-populates the EHC Plan with the information gathered to date;
  • The multi-agency transfer review meeting takes place;
  • The EHC Plan is amended by the SEN team as a result of the meeting, and consultation is undertaken around the educational provider where necessary;
  • Resources and Personal Budget are allocated as appropriate;
  • The final plan is shared with the family, education provider and other contributors to the plan.

The Arrangements for transfer of young people with LDAs

There are currently approximately 450 young people in Sheffield with an LDA.  We plan to write to all young people with an LDA in tranches; prioritising the oldest first; informing them of their right to apply for an EHC needs assessment.

The process for young people converting from LDAs will be the same process as for a new entrant, but with links to colleagues in Post 16 provision and Sheffield Futures.  Existing assessment information within the LDA report should contribute to the EHC needs assessment where it remains accurate.

Sources of Information, Advice and Support

For impartial SEN information and advice please contact:

Sheffield SEN Disability Information, Advice and Support (Formerly known as the Parent Partnership Service)
Floor 4, Redvers House
Union Street
Sheffield
S1 2JQ

Email: disabilityinformationservices@sheffield.gov.uk

 

For more information about the transition process, please contact:

The SEN Assessment and Placement Team
Sheffield City Council
North Wing, Level 5
Moorfoot Building
Sheffield      S1 4PL

Email: ed-sensupportteam@sheffield.gov.uk
Tel: 0114 2736394

 

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